Fix Transactions
Misclassifications, duplicates, wrong balances, inaccurate reconciliations, sales tax miscoding, and incorrect account structure.
What I do
Bookkeeping & back-office services.
Two ways in: one-time projects that fix current issues, and ongoing support that keeps them from coming back.
§ 01
Start here
The Diagnostic Review
It runs in four steps. Limited slots, since I run every one myself, start to finish. You keep the written report whether or not you go ahead with an engagement.
Step01
Initial Booking
Answering the few application questions lets me get a better idea of your operation and needs.
Step02
File Review
After an optional NDA, I ask for access or data files and go through the books to find the issues.
Step03
Walkthrough Call
I ask the questions that surfaced during the review, walk you through the problems and opportunities, then go through the options.
Step04
Written Report
The diagnosis of the books along with recommendations in writing based on both findings and discussion.
One-Time Engagements · § 02–03
Cleanup & Migration
$100–$900 · quoted as one fixed-price project
§ 02
Catch-up & Cleanup
Behind on the books, or dealing with a mess? No matter how far behind or how tangled things have gotten, I'll sort it out.
Missing Entries
Missing months, periods, or transaction history entered and coded correctly.
Account Reconciliation
Bank, credit card, processor, and loan accounts reconciled.
Written Report
A written report of everything fixed and completed.
§ 03
Data Migration
I move the books into a cleaner setup, preserving the right history and structure needed for ongoing use.
Move Planning
I assess the current file, agree on the target system with you, and decide which opening balances and transactions move over.
Data Preserved
If open invoices and bills are not carried across, I keep the old file running alongside the new one until those balances clear.
Chart of Accounts
I map out and build a cleaner account structure in the new system.
Integrations
I connect useful tools such as receipt capture, payroll, invoicing, payments, bank feeds, reporting and analysis solutions.
One-Time Engagements · § 04–05
Coaching & Reviews
$50–$400 · quoted as one fixed-price project
§ 04
Bookkeeping Coaching
I teach you what you need to do to keep the file accurate.
Books Assessment
If I haven't already run the diagnostic, I start by assessing the condition of the books and what they need.
Learning Session
Hands-on training based on your own business, not textbook examples.
Written Guide
A simple written routine for what to do each month and how.
Follow-up Support
On call for when you hit something unfamiliar or need a refresher.
§ 05
Periodic Review
For owners who keep their own books but want an experienced second set of eyes to check and fix any issues.
Scheduled Reviews
Monthly, quarterly, annual, or one-off reviews of your books.
Reconciliations
Bank, credit card, processor, loan, and clearing accounts reviewed for missing, duplicated, or unreconciled activity.
Transaction Checks
Expense categorization issues, sales tax treatment, payroll entries, and anything else likely to have errors.
Corrections Report
List of fixes, workflow recommendations, and questions to resolve before the next review.
Ongoing Engagements · § 06–07
Bookkeeping & Reporting
$100–$1,500 per month · the core monthly tier
§ 06
Realtime Bookkeeping
Your finances organized in real time as transactions flow through, so you don't have to wait for the reconciliation to see where you stand.
Realtime Data
Transactions entered as they come through rather than in one batch at the end.
Chart of Accounts
Revenue, expenses, liabilities, and owner activity are sorted based on your preferred visibility.
Accruals and Prepaids
Timing adjustments for expenses and earnings that belong to a different period.
Monthly Reconciliations
Bank accounts and credit cards reconciled every month.
AP/AR Tracking
Invoices, bills, and balances tracked in one place. Full visibility of money owed and due.
Year-End Close
Books closed with reconciliations, working papers, adjusting entries, along with the annual financial statements.
§ 07
Internal Reporting
Financial statements and analysis prepared for management use. See how the business is doing and make decisions with confidence.
Financial Statements
Custom P&L, balance sheet and cash-flow reports shaped around your business.
Plain-language Notes
What changed, why it changed, and what to watch for in the near future.
KPI Dashboards
Regular, timely tracking and visualization of the metrics that matter for your business.
Insights
A closer look at how things are going over time and which services, projects, clients or revenue streams are doing the heavy lifting.
Ongoing Engagements · § 08–09
Payments & Admin Support
$350–$2,600 per month · everything in the core tier, plus payroll, payments and admin
§ 08
Payments & Payroll
Vendor payments, client invoicing and collections, sales tax remittances, payroll processing, and anything else involving cash inflows and outflows.
Payroll processing
Weekly, biweekly, semi-monthly, monthly, or custom cycles, with relevant approvals, recordkeeping, and remittances.
Accounts Payable
Approved vendor bills entered in the system, and payments timed to utilize term discounts.
Accounts Receivable
Client invoices created and sent, with follow-ups and collection calls as needed.
Tax Slips
PD7A, T4, T4A, ROE and other payroll related government filings as needed.
Business Remittances
GST/HST/PST filings, WorkSafeBC (WCB) and EHT remittances prepared and filed as needed. Along with Input Tax Credit (ITC) and PST refund adjustments.
§ 09
Business Administration
Licence renewals, permits, digital storage, employment records management, and other back-office support.
Ongoing Tasks
Licence, permits, subscriptions and all other renewals tracked and handled. Admin tasks unique to the business repeated over time as needed.
Ad Hoc Tasks
Registrations, application submissions, and any other forms that need filling out. One-off requests come up constantly, and no two are quite the same.
Onboarding Admin
Offer paperwork, onboarding checklists, document collection, and necessary verifications.
Exit Management
Exit interviews, offboarding checklists, and a standing contact point for former employees.
Records Organization
Employment records, contractor agreements, permits, licence documents, and subscriptions filed in an organized digital system.
§ 10
Same services, different emphasis.
Tailored by industry.
Wellness Practices
RMTs, physios, naturopaths, dentists, private medical practitioners, clinicians, coaches, and wellness practitioners, whether running their own practice or sharing one.
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Professional Services
Consultants, agencies, studios, contractors, legal and financial professionals, and skilled-service operators who bill for their time or their craft.
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Digital Creators
YouTubers, influencers, live streamers, course creators, e-commerce operators, and independent content creators earning across platforms.
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Service FAQ
Questions about scope.
Can I choose the core tier without payroll?
Yes. Bookkeeping & Reporting is the core monthly tier and does not require payroll or broader admin support. If those needs become relevant later, you can move to Payments & Admin Support with a revised proposal. See the pricing page for how the two tiers are structured.
How do you handle one-time work before ongoing support?
The diagnostic assesses the current state of the books first. If catch-up, clean-up, migration, or integrations are needed, the work is quoted as a fixed-scope project in writing. You approve the scope before any work starts.
What software do you work in?
I primarily work in QuickBooks Online and Xero. I am happy to work in other software where it is a good fit, and the diagnostic is where that gets decided.
How do filings and deadlines get tracked?
Recurring filing and remittance dates are kept in a compliance calendar, with responsibilities and reminders clearly documented so deadlines are not tracked from memory.
Do you replace my accountant?
No. I prepare the books, reports and working papers so your accountant can handle year-end tax filing efficiently. FRS does not file T1 personal or T2 corporate income tax returns.