Know which clients pay for themselves.
Bookkeeping and admin support for Canadian consultants, agencies, and service providers.
Consultants & operators
The thing that breaks the books for service businesses isn't volume — it's timing. You invoice in March, deliver in April, get paid in May, owe HST in June. Multiply that by three retainer clients and two project clients and the cash flow report stops matching reality. We set up accrual books that show you what you actually earned this month, what's still owed to you, and what's still owed by you. The kind of books your CPA wants to see at year-end.
Knowing which projects actually paid.
Most service business owners can tell you their revenue. Far fewer can tell you which clients are profitable. If you bill by project, retainer or hour, your numbers only make sense when revenue is matched to the engagement that generated it. We track work in progress, deferred revenue on retainers paid up front, and unbilled time on projects in flight, so your project P&L reflects the reality of the project. At the end of engagements, you can see which clients are paying for themselves and which are losing you money.
If you invoice in USD, EUR or GBP and bank in CAD, we reconcile foreign currency at the right rate, track FX gains and losses cleanly, and make sure your GST or HST treatment is right when you bill cross-border.
Specialized support.
Bookkeeping, admin, and the project-side details, handled in one place.
- Monthly bookkeeping, bank and credit card reconciliation, adjusting entries, and management reports kept current.
- Chart of accounts and integrations set up around retainers, projects, invoices and payments — the way you actually bill.
- Job costing and cash flow tracked per project, retainer and engagement.
- Reimbursable expenses, pass-throughs and true overhead tagged separately so you're not subsidizing client work.
- Multi-currency invoicing reconciled at the right rate, with FX gains and losses tracked cleanly.
- GST/HST/PST handled, including cross-border treatment for U.S. and international clients.
- Active AR follow-up so invoices get paid weeks earlier and you're not the one chasing them.
- Subcontractor versus employee classification reviewed when you bring people on.
- Payroll, T4s, T4As, PD7A, WorkSafeBC (WCB), EHT, and CRA remittances handled.
- Partner draws, shareholder loans and incorporated-practice records kept clean.
- Admin support for renewals, subscriptions, onboarding paperwork, and routine back-office follow-up.
Project control.
The day-to-day difference when projects, invoices, costs and payroll stay organized.
- Knowing which clients and projects make you money.Without proper job costing, most service businesses run on a hunch. With the numbers in front of you, you stop spending energy on work that isn't paying.
- Invoices that get paid sooner.Active AR follow-up means cash lands in the bank weeks earlier, without you being the one chasing it.
- Confidence pricing the next engagement.When you know your real margins, quoting stops being a shot in the dark.
- Reimbursables that don't come out of your own pocket.Pass-throughs, project expenses and true overhead stay separate.
- Payroll and CRA filings on autopilot.Whether you have employees, subcontractors or both, T4s, T4As and remittances are handled before deadline. No late penalties or CRA letter.
- Quarterly clarity instead of year-end surprises.A short written summary every quarter, so rising costs, shrinking margins or slow-paying clients show up while there's still time to act on them.
Questions from service operators.
The quick version. For the full list, including industry-specific questions, visit our dedicated FAQ page.
See all FAQ questions →We bill on retainer and milestone. Can you track that properly?
Yes. Retainer income, milestone billing, hourly engagements and project-based revenue all need to be recognized correctly. We structure your books to reflect how you actually bill so your financials are accurate and meaningful, and you can see project-level profitability month over month.
We have trust accounts. Can you handle those?
If your industry requires a regulated trust account (legal, real estate, notary), we record the bookkeeping side under your firm's regulatory rules. Trust account compliance and reconciliation sign-off remain with the licensed practitioner, but the day-to-day record-keeping and reporting around it can sit with us.
We're a small team and things have been informal. Can you help us get more structured?
That's one of the most common situations we work with. We'll assess what's there, get everything organized and set up a clean system going forward. You don't need to have it together before reaching out.
Can you act as a contact point for HR or employment matters?
Yes. For businesses that want to keep the owner removed from sensitive employment situations, we can serve as an administrative contact point for former employees, reference requests and employment record inquiries. It keeps things professional and documented on both sides. We are not a substitute for an HR consultant or employment lawyer, and we route any sensitive employment situation back to the business owner or to a qualified professional.
Do you sign NDAs?
Yes. If your work involves sensitive client information or you operate in a regulated industry and need a formal confidentiality agreement in place before sharing financial records, we're comfortable with that.